Here’s how to safely use Gemini for work and personal use. Since everyone worries about risks like information being retained by generative AI or shared with others, I’ll cover both corporate and personal scenarios.
A.How to Safely Use A.Gemini Within Your Organization
1.Google Workspace mit Gemini
This is offered as an additional feature of Google Workspace designed for businesses.
- Features:
- Google Workspace Integration: Gemini features are available within each Google Workspace application, including Gmail, Docs, Sheets, Slides, and Google Meet.
- Security and Privacy:
- No Learning of Input Content: User-provided prompts and company data are guaranteed not to be used as training data for improving Gemini models.
- DLP (Data Loss Prevention) Integration: Higher editions also provide features that automatically identify and protect sensitive information.
- Licensing Models:
- Gemini Business: Includes usage limits (1,000 requests per user per month).
- Gemini Enterprise: Offers unlimited usage with additional advanced security features and capabilities like real-time translation in Google Meet.
This model is suitable for companies seeking to safely utilize Gemini in daily operations to enhance employee productivity.
2. Google Cloud Vertex AI
This platform is geared more toward developers and data scientists, enabling them to build AI applications for enterprises.
- Features:
- Customization and Control: You can fine-tune various models, including Gemini, using your company’s data or integrate them into your own applications.
- Ensuring Data Sovereignty: By utilizing company-owned data within Google Cloud’s secure environment, you can minimize the risk of data leakage.
- Pay-as-you-go Pricing: The primary pricing model is pay-as-you-go, based on the number of tokens (text units) used and model usage.
- API Integration: The main method of use involves accessing Gemini models via API and integrating them into your own systems or applications.
This model is suitable for companies that want to integrate Gemini into their own services or products, or for companies that want to develop and operate their own AI models.
Summary
- Google Workspace with Gemini is ideal for safely using Gemini within your existing Google Workspace environment, primarily aimed at boosting employee productivity.
- Google Cloud Vertex AI is suitable for developing your own AI applications or when you require more advanced security and control.
Neither contract type involves Gemini’s model learning the company information you input, enabling private use within your organization. It’s best to select the optimal service based on your intended use and company size.
B.How to use it privately and safely
To ensure Gemini does not learn from any private information you enter, turning off Activity Management is the most reliable and straightforward method. This prevents your chat history and input from being saved to your account and used as data to improve Gemini’s models.
How to Turn Off Activity Management
The procedure for changing activity
- Access the Gemini website: Open the Gemini homepage in your browser.
- Navigate to the Activity Management page: Click the menu icon (three horizontal lines) in the top-left corner and select “Activity.”
- Turn off Gemini Activity: Click the toggle switch next to the “Gemini Activity” option to turn it off.
- Confirm and complete settings: A confirmation message about the setting change will appear. Select “Turn Off” to complete the process.
Changing this setting will prevent future chat history from being saved.
Other Notes and Tips
- Temporary Use: We strongly recommend turning off Activity Management when handling particularly sensitive information, such as company confidential data.
- Deleting Past History: Even when Activity Management is turned off, previously saved history remains. To completely delete past history, you must manually delete it from the Activity Management page.
- Deletion per Session: Even with Activity Management enabled, you can delete history after each chat session. However, doing this every time is cumbersome. If you frequently handle confidential information, it is safer to keep Activity Management disabled from the start.
By implementing these methods, you can safely use Gemini while keeping your company information secure. For your own information protection, please be sure to utilize these settings.